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Privacy Policy
Last updated: April 10, 2026
Information We Collect
•Account information: If you sign in with Google, we receive your name, email address, and profile photo from Google solely to identify your account.
•Academic data: GPA entries, course names, grades, credits, tasks, college list entries, and co-curricular activities that you manually enter. This data is private to your account by default; other students/users cannot view it.
•Transcript data (optional): If you use the PDF import feature, your transcript is first parsed locally on your device. OpenAI is only contacted if the local result is incomplete. Personal fields are redacted before any transmission. Only course names, grades, and credits are extracted and stored.
How We Use Your Information
Information you provide is used solely to power the features of the Dashboard — displaying your GPA, tracking tasks, and syncing your data across devices when signed in. We do not use your data for advertising, profiling, or any purpose beyond operating the service.
Data Storage & Security
•Signed-in users: Data is stored in Google Firebase/Firestore and tied to your user account for private access and sync.
•Guest users: Data is stored locally in your browser and never transmitted to any server.
•Confidentiality: We do not sell, rent, or share your academic data for commercial purposes, and we do not operate any public data feed or student-visible database.
•Access controls: Student records are intended to be visible only to the signed-in account owner inside the app experience.
•Important technical note: Like most cloud apps, authorized project administrators and cloud providers may have limited technical access when required for maintenance, reliability, or security. No intentional manual review of student academic records is part of normal operation.
Third-Party Services
The Dashboard relies on the following third-party services, each with their own privacy policies:
•Google Firebase: Used for authentication and cloud data storage.
•OpenAI: Used as a secondary step during PDF transcript import, only when the local parser produces an incomplete result. Personal fields are redacted before transmission. Only redacted academic text (course names, grades, credits) is sent, and it is subject to OpenAI's Privacy Policy.
Your Rights
You may delete your data at any time using the "Clear All Data" option in the GPA Tracker. Guest users can clear their data by clearing their browser's local storage.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be reflected here with an updated date. Continued use of the Dashboard after changes are posted constitutes acceptance of the updated policy.
The Shalhevet Dashboard is an unofficial student tool for personal academic planning. It is intended for use by Shalhevet High School students. By using the Dashboard, you agree to these Terms of Service.
Use of Site
You agree to use the Dashboard only for its intended purpose of personal academic planning. You may not use it for any unlawful purpose, attempt to disrupt or interfere with its operation, or use it in any way that could harm other users or the developer.
Disclaimer
All GPA calculations, transcript exports, and academic data displayed are for personal planning purposes only and do not reflect your official academic record. The Dashboard is not affiliated with or endorsed by Shalhevet High School. For your official GPA or transcript, contact Ed Support or College Counseling at Shalhevet.
Your Account & Data
•Signed-in users: Your data (GPA, tasks, college list, co-curricular activities) is stored in Google's Firebase/Firestore cloud and tied to your account for private access and sync. Signing in with Google is subject to Google's own Terms of Service and Privacy Policy.
•Guest users: Your data is stored locally on your device using browser storage. It is not transmitted to any server and will be lost if you clear your browser data.
•We do not sell, share, or monetize your data with any third party, and no other student/user can access your account data.
AI Usage
When you use the "Import PDF Transcript" feature, your transcript is first parsed locally on your device. OpenAI's API is only contacted if the local result is incomplete. By using this feature, you acknowledge and agree that:
•Personal fields (name, date of birth, address, parent/guardian names) are redacted from the text before anything is transmitted.
•If the AI is used, only redacted academic text is sent to OpenAI — not the full PDF — and it is subject to OpenAI's Privacy Policy.
•Only course names, grades, and credits are extracted and stored by the Dashboard. No other data is retained.
•You use this feature at your own discretion and risk.
Limitation of Liability
The Dashboard is provided "as is" without any warranty of accuracy, reliability, or uptime. The developer is not liable for any errors in calculations, data loss, service interruptions, or any damages arising from your use of the Dashboard.
Changes to Terms
The developer reserves the right to modify, suspend, or discontinue the Dashboard or these Terms at any time without notice. Continued use of the Dashboard after changes are posted constitutes acceptance of the updated terms.
Calculate your weighted and unweighted GPA across all four years, and automatically track graduation requirements as you add courses. SAS and Honors courses are auto-weighted, and Advanced courses stay unweighted per Shalhevet policy. Already have a transcript? Import it directly — your entire course history is filled in seconds, no manual entry needed.
PDF Import Notice: This feature is highly useful. Importing saves significant time and is accurate. However, do a quick review of courses, grades, and credits after each import.
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HOW IT WORKS
•Unweighted (REG): Standard 4.0 scale. All courses calculated equally.
•Weighted (WT): SAS and Honors courses receive a +1.0 bonus point.
•Advanced Track: Unweighted per Shalhevet policy — no bonus point applied.
•Auto-Weighting: Course names with "SAS" or "Honors" auto-toggle to be weighted.
•Credits: Most courses = 0.5 credits per semester.
•Sync S2 Toggle: Mirrors semester 1 course into semester 2. Only the Semester 2 grade stays editable.
•Pass / Withdraw / No Grade: Grades of Pass (P), Withdraw (W), or No Grade (NG) are not factored into GPA.
•Unofficial Transcript Export: Generates a transcript from the grades you've entered, organized by year. Not an official school document.
•PDF Import: Your transcript is parsed locally first — no data leaves your device unless the local result is incomplete, in which case redacted academic text is sent to OpenAI for a second pass. Only courses and grades are extracted. No personal data is stored.
GRADE SCALE
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UW Pts
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Unofficial use only. This tool is for personal planning and does not reflect your official GPA. For questions about your actual GPA, contact Ed Support or College Counseling.
Tasks and Activities
Plan your school and personal workflow in one timeline. Add assignments, tests, projects, events, and meetings with category, priority, and due date, then use the calendar and search to quickly spot what is due, overdue, and coming next.
ADD ACTIVITY
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Upperclassmen Resources
Build and manage your full college list, including colleges, yeshivot, and seminaries. Track each school by status (from researching to committed), classify reach/target/safety balance, and save notes so your decisions stay organized. Add application deadlines and decision dates to any school and they'll automatically appear in your calendar as high-priority events — and surface in the Smart Timeline below so every key date is always in view.
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APPLICATION HUB
SMART TIMELINE
Deadlines will also appear in your calendar so you don’t miss anything.
Co-Curricular Log
Keep a structured record of everything beyond grades: clubs, sports, volunteer work, jobs, internships, and projects. Capture your role, weekly time commitment, grade-level participation, and impact details so you can reuse accurate entries for resumes, applications, and interviews.
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Leadership
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My Goals
Pin your academic, personal, and college goals as sticky notes. Jot down what you're working toward and check them off when you get there.
ADD GOAL
Student Resources
Quick access to every tool, portal, and platform you need as a student — from writing essays, to studying for tests, to finding the college, yeshiva, or seminary for you.
APPLICATION & STRATEGY DESK
Portals for submitting your work and tracking official status